Personal data means information which identifies you and relates to your as an individual. SaferStops Association will collect, store and use your relevant personal data for various reasons in connection with the services we provide for you.
Personal information that we will process in connection with all of our services on a day-to day basis may including:
The personal data we collect and process will depend on the service you are provided through us. The above list is not an exhaustive list and there may be other relevant data that SaferStops Association will collect and store in relation to the context of the relationship.
We will update this notice from time to time to reflect any changes in the category of data we will be collecting
SaferStops Association will use your personal information on one of the following legal bases:
We have set out below the main purposes for which your personal data may be processed which including (but are not limited to):
Again, this list in not exhaustive and SaferStops Association may undertake additional processing of personal data in line with the purposes set out above. We will update the notice to reflect any changes to the purposes for which your personal data is processed.
Section 14 of POPIA regulates the retention and restriction of records and states that records of personal information must not be retained any longer than is necessary for achieving the purpose for which the information was collected or subsequently processed, unless:
SaferStops Association’s policy is to retain personal data for only as long as is needed to fulfil the purposes for which it was collected or otherwise in accordance with applicable jurisdictional laws and/or regulations and/or business continuity purposes.
SaferStops Association will typically retain data for as long as the business relationship is continuing and/or to comply with jurisdictional laws or regulations and/or business continuity purposes:
We are required to take appropriate, reasonable technical and organisational measures to prevent loss of/damage to, or unauthorised destruction of, your personal information as well as unlawful access. Our security measures are constantly evolving, which may affect the way we do business or the way in which we communicate with you. Save for where we can be found directly responsible, or instances where we are found to be negligent in following our prescribed policies and procedures in this regard, you will not be entitled to hold us liable for any unintended consequences arising out of personal information coming into the possession of persons not properly authorised to receive it.
SafeStops WEBSITES (IP ADDRESSES & COOKIES) SaferStops Association may use IP addresses to analyse trends, track visitor’s movements, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information. “Cookies” are small pieces of information that are stored by your browser on your computer’s hard drive. Generally, cookies work by assigning to your computer a unique number that has no meaning outside of our system. Our cookies do not contain any personally identifying information. We may use them to provide website statistics regarding the number of unique visitors to our site and for counting impressions on our pages. Cookies are also used to store your preferences (e.g., customize the columns displayed on your portfolio). Most web browsers automatically accept cookies, but you can change your
browser to prevent that, although this may break certain other features of our site. Based on the aggregated information gained from cookies and IP addresses, statistical reports may be generated for use by SaferStops Association This information will never identify you; it only defines site visitors in general terms. If you use the SaferStops Association websites and follow a link from it to another website, different privacy policies may apply. Prior to submitting any personal information to a website, you should always
read the privacy notice applicable to that website.
SaferStops Association will always process your personal data in accordance with our obligations, our rights and your rights. In certain circumstances, you have the right to seek the erasure (“the right to be forgotten”) or the right to have your personal data corrected if it is inaccurate. You have the right to object to particular aspects of how your data is processed, to restrict the processing of your personal data and you have the right to move, copy of transfer your personal data to another party in a commonly used format.
You have a separate right of access to your personal data processed by SaferStops Association. You may be asked for information to confirm your identity and/or assist SaferStops Association to locate the data you are seeking as part of our response to your request. If you wish to exercise your right of access please contact the senior partner at our office with your request.
You are always welcome to opt out of receiving any information/newsletters from SaferStops Association. An “unsubscribe” button appears at the bottom of all newsletters.
Under data protection laws you have a number of rights. Please note that these rights are not without limitation, and in some instances may not be available.
Where applicable, you have the right to:
Lodge a complaint with us and/or the Information Regulator. To exercise your rights as set out above, please send an email to our appointed Information Officer (info@SaferStops .co.za) and we will attend to your request in terms of our internal policies and procedures.
If you have any questions about this privacy notice, or if you wish to exercise your rights or contact the company, you can email the Information Officer of SaferStops Association at info@SaferStops .co.za
To dispute, revoke or amend any consent you gave SaferStops Association permission to process your information, please provide the information below:
Send this information to our Information Officer: info@SaferStops .co.za
If for any reason you think that your information is not processed in a correct manner, or that your information is being used for a purpose other than that for what it was originally intended, you can also contact our Information Officer.
We have registered our Information officer with the Information Regulator (SA).
Full names: Kas Govender
Contact: +27 84 896 4731
Email: info@SaferStops .co.za
All members are required to adhere to the guidelines outlined in our Code of Conduct, which sets the benchmark for professional conduct for membership with SaferStops. This Code enforces the utmost standards of professionalism, safeguarding the reputation, credibility, and long-term viability of the SaferStops Association.
Membership is free for all members. The Association grants access to various committees, interest groups, social events, webinars, workshops, conferences, or any other activities that may require applicable fees to cover associated expenses. Details regarding these events will be communicated periodically through the contact information provided on this membership application form. It is crucial to ensure that these contact details remain accurate and up to date.
As a member of the SaferStops Association you agree in good faith to adhere to the highest standards of professionalism when representing the Association, in order to protect the image, credibility and sustainability of the SaferStops Association.
Upon receiving written confirmation of your membership with the SaferStops Association, you will be granted consent for your organisation to use our logo and likewise, you grant permission to SaferStops Association to use your logo, under the following conditions and guidelines set out below.
We agree that our/your logo and brand name be placed and displayed only on our/your digital mediums/platforms (including our website). This consent does not extend to the use and display of our/your logo to third party, associate, or affiliate mediums/platforms, unless specifically approved to in writing by our/your organisations, in which instance such approval shall be confined to only that third party, associate or affiliate.
DISCLAIMER: I, acknowledge and agree that my participation in the SaferStops Association program is entirely voluntary. By signing this agreement, I understand and accept that SaferStops Association, its officers, employees, and affiliates assume no responsibility for any consequences arising from my participation in this program.
I acknowledge that SaferStops Association is not liable for any injury, loss, damage, or other unforeseen circumstances that may occur during my involvement in SaferStops activities. I understand that it is my responsibility to adhere to all safety guidelines, rules, and regulations provided by SaferStops Association during my participation. I also affirm that I am participating in SaferStops activities of my own free will and have not been coerced or unduly influenced to join. I release SaferStops Association from any claims, demands, or actions arising from my participation, and I agree to indemnify and hold SaferStops Association harmless against any liability that may arise.
I acknowledge that I have read and understood this disclaimer agreement and the SaferStops Privacy Policy and I voluntarily assume all risks associated with my participation as a SaferStops Association member.